Council of Academic Deans from Research Education Institutions (CADREI)

CADREI Operating Procedures and Policies

I. DUTIES OF OFFICERS

A. President

  1. Serves as the voice of the membership and advocates for the support and work of CADREI.
  2. Plan, with Board assistance, and convene the Annual Fall Meeting, an Annual Spring Meeting as deemed necessary, as well as other meetings of the membership as may be called by majority at the Annual Fall Meeting and preside over all business meetings of the CADREI.
  3. Represents the membership and works in partnership with other organizations that support the vision and mission of CADREI.
  4. Convene meetings of the Board as necessary and preside over them.
  5. Communicate with and Board and Membership as needed and call for agenda items in consultation with Board and Board officers.
  6. Develop agenda for the Fall Board Meeting held at Annual Meeting (typically the day before the New Dean’s Institute), Annual Business Meeting and meetings of the Board, subject to the approval of these groups as the first order of business.
  7. Establish such ad hoc and/or standing committees as deemed appropriate, subject to the concurrence of the Board, and with the advice of the Board, appoint members of committees.
  8. Oversee the continuing upkeep of the CADREI website.
  9. Ensure the CADREI Operating Policies and Procedures are followed.
  10. In collaboration with the Treasurer, serve as co-fiscal agent for CADREI accounts, purchasing, and approvals of expenditures.
  11. Engage in succession planning and onboarding with President -Elect, utilizing established Operating Procedures and Policies.
  12. Notify post-election, and welcome at Annual Meeting, the newly elected Board members to the membership.

B. President-Elect

  1. Assume the responsibilities of the President should s/he be unavailable for any required meetings/duties.
  2. Plan with the President and Board members, the Annual Fall Meeting, Annual Spring Meeting, as well as regular meetings with the Board.
  3. In concert with the Board, engage with the President the selection of the Annual Fall Meeting location with advance planning 2 years in advance, with consideration for membership travel, known travel restrictions, and rotation of regional locations.
  4. Plan and convene the annual New Deans Institute at the Annual Fall Meeting.
  5. Engage in succession planning and onboarding with President, utilizing established Operating Procedures and Policies.
  6. Responsible for recognizing outgoing President.

C. Secretary

  1. Record the minutes of all Board and Business meetings of CADREI.
  2. Conduct all appropriate correspondence of CADREI.
  3. Prepare and collect an evaluation of the Annual Fall Meeting, collate results, and disseminate the results to the President.
  4. In concert with the President-Elect, plan the NDI for the Annual Fall Meeting.
  5. Engage in succession planning and onboarding of new secretary, utilizing established Operating Procedures and Policies.

D. Treasurer

  1. Serve as co-fiscal agent for CADREI with President, including responsibility for billing all members for annual dues, and disbursing funds upon appropriate receipts for all obligations of CADREI.
  2. In concert with President, approve purchases on behalf of CADREI including costs for operations and notification and/or consultation from Board for purchases exceeding 5K.
  3. Provide annual report of fiscal position at each Board meeting and business meeting at Annual CADREI meeting.
  4. Manage status of non-profit status of CADREI.
  5. Manage, or coordinate with management company, CADREI taxes each spring.
  6. With assistance from Board members, coordinate notification of members with overdue membership dues, on a schedule: communication in second year of non-payment regarding removal from membership; reinstatement with 3 years of removal requiring payment of back dues.
  7. Engage in succession planning and onboarding of new treasurer, utilizing established Operating Procedures and Policies.
  8. In concert with Board, recommend or heed fall for budget audit as needed

II. BOARD

  1. The Board shall consist of nine members, inclusive of 4 Board Officers (President, President-Elect, Secretary, Treasurer) and five additional members-at-large, inclusive of a board member representing a Minority Serving Institution and attempts to reflect a broad array of institution types and geographic locations.
  2. The Board shall serve as the planning committee for the annual meetings. The Board shall also review applications for membership in CADREI and recommend to the general membership for ratification those institutions which meet the eligibility criteria. Finally, the Board shall propose actions for consideration by the membership of CADREI and act on behalf of the membership on such matters as must be attended to between meetings of CADREI. Members shall commit to attending the Annual Fall and Spring Board and CADREI Meetings, and to timely participation to electronic communications related to CADREI Board matters.
  3. Board members play a role in facilitating or co-facilitating sessions for the New Dean’s Institute, held prior to the annual CADREI meeting.
  4. Lack of participation in Board activities, defined as missing 50% or more consecutive meetings can be cause for termination of Board service.

III. ELECTIONS

  1. The President shall appoint, immediately following the Annual Fall Meeting, a nominating committee, whose responsibility is to nominate two (2) candidates for each vacancy to be voted upon.
  2. The nominating committee shall solicit nominations electronically from the membership to construct a slate of candidates, obtaining assurance of the nominees that they will serve if elected.
  3. Officers will be elected by a majority vote conducted by electronic ballot.
  4. Eligibility for Board membership is holding the role of dean or dean equivalent at a school of college of education at a (higher education) university or college.

IV. SUCCESSION IN OFFICE

  1. In the event the President is unable to complete a term of office, the President-Elect or Past-President shall serve the remainder of the year, at the conclusion of which any elections necessary to recreate a full complement of officers will be held.
  2. The Board shall appoint a member of the Board to fill the duties of the President-Elect or Secretary if they are unable to complete their term of office.
  3. The Board shall appoint replacements for any vacancies which may occur in the offices of Treasurer or Board members-at-large. Those appointed will serve until the next election.

V. TERMS OF OFFICE

  1. President-Elect will be elected every other year. The President-Elect will serve one year in that capacity, two years as President, and one year as Past-President.
  2. All other Board Officers will serve for 3 years and must have 3 years between service.
  3. All elected officers commence their terms of office at the termination of the Annual Fall Business Meeting.
  4. The Treasurer, Secretary, and Board members-at-large will be staggered on a schedule determined by the Board.

VI. AMENDMENTS

The Constitution may be amended at any Annual Business Meeting of CADREI by a majority vote of the members present.

VII.CONSTITUTION EFFECTIVE DATE

  • The constitution shall become effective February 16, 1966.
  • Amendments to Constitution, October 12, 1976.
  • Amendments to Constitution, February 21, 1977.
  • Amendments to Constitution, October 15, 1982.
  • Amendments to Constitution, February 27, 1985.
  • Amendments to Constitution, November 15, 1988.
  • Amendments to Constitution, October 22, 1996.
  • Amendments to Constitution, September 18, 2013.
  • Amendments to Constitution, October 17, 2023.